By Ntiva Editorial Team on Sep 19, 2017

Why Your Business Needs Data Loss Prevention (DLP)

With all the media attention as of late on security breaches, one of the top concerns we’re hearing from our client’s is the protection of sensitive data. Here's a solution that can automatically protect employees from accidentally compromising private information:

 

Read the Blog: How to Make Yourself Hard to Hack!

The Problem is Human(s)

While there are several steps which should be put in place to protect your data - a good IT security plan has many layers - the truth is, the number one way in which data is compromised is by people.

Whether accidentally or on purpose, employees are always the weakest link in the chain when it comes to leaking financial or personally identifiable information (PII) such as credit card numbers, social security numbers, health records and more.

What is Data Loss Prevention (DLP)

DLP is both a process and a technology that automatically identifies, monitors and protects private and sensitive data when "in use" (like email) or "at rest" (like in the cloud or on your workstation or laptop.)

By creating a DLP policy, you identify the sensitive information you want protected, where it is located and how you want it protected. The DLP software then goes to work, automatically blocking access to specific documents or blocking an email from being sent, as an example.

You can think of DLP as a data security policeman that keeps a watchful eye on your entire IT environment, detecting and preventing unauthorized use and transmission of sensitive information.

Here are 5 Reasons to Use DLP

  1. Shadow IT is Rampant in Your Organization – If you aren’t sure where every piece of sensitive data is stored, transmitted, or accessed, you need it. DLP can provide you with a 360-degree view of data across the enterprise.
  1. Your Only Data Protection Strategy is Back Up and Recovery –  While every single company absolutely needs a solid back-up and recovery strategy (DLP is not a substitute!) an ounce of prevention can be worth more than a pound of cure. If you’re not sure where to start, to consider getting an IT security assessment from a trusted IT consultant.
  1. Data Breaches Can Destroy Companies – Fines, bad publicity and brand tarnishing, legal action, and customer churn can bring down companies or at least impart significant damage. 60% of small companies that suffer an attack go out of business within six months.
  1. You Have Mobile and Remote Workers – Employees aren’t tied to an office desktop anymore. They are working on tablets, phones, and laptops on and off the corporate network. With complete endpoint monitoring, DLP technology prevents employees, third-party vendors, and contractors from intentionally or inadvertently leaking data.
  1. You Work in Highly Regulated Industries – From HIPAA in healthcare to FISMA in the federal sector, there are an abundance of regulations that you need to comply with or pay the price. DLP provides controls so that your company can feel confident in compliance.

Is DLP Expensive?

If you have Microsoft Office 365, you may already have it – if you have the right version. There are many other DLP solutions out there that you may want to explore to avoid being the next unfortunate cybersecurity headline, so don’t hesitate to reach out.

p.s. If you'd like to learn more about building a secure enterprise network, download our cybersecurity white paper to get educated on the big picture!