CMMC: A Comprehensive Guide For DoD Contractors
By Corey Shields on Jan 16, 2020

CMMC: A Comprehensive Guide For DoD Contractors

There’s a big change coming for government contractors who provide goods and services to the U.S. Department of Defense. Beginning in 2020, contractors will be required to comply with the recently announced Cybersecurity Maturity Model Certification (CMMC) process. We're providing this comprehensive guide to show contractors how to prepare, achieve and maintain CMMC compliance!

 

Table of Contents - Guide to CMMC

1. What is CMMC

2. Why is the DoD Implementing CMMC

3. An Overview of the CMMC Model

4. Understanding CMMC Levels

5. Understanding CMMC Domains

6. Understanding CMMC Process Maturity

7. Preparing for CMMC: In-House Option

8. Outsourcing CMMC: The Benefits

9. Conducting the Readiness Assessment & Gap Analysis

10. Creating the Remediation Plan

11. On-Going Cybersecurity Monitoring and Reporting

12. Building and Updating the System Security Plan (SSP)

13. The CMMC Audit Process

14. Important Dates and Milestones for DoD Contractors

15. Preparing for CMMC Compliance: Next Steps

16. How Ntiva Can Help With CMMC

 

1. What is CMMC?

CMMC stands for Cybersecurity Maturity Model Certification, and is the latest security framework mandated by the Department of Defense (DoD) for any contractor that sells into the DoD. It specifies a range of security maturity levels that must be met, and will be used by the DoD as a qualification criterion for RFPs and vendor selection.

IT security for government contractors has always been a hot topic, but this recent change from the DoD has made compliance to security regulations even more important. Once rolled out, CMMC will mandate strict compliance by DoD providers, and contractors who do not meet CMMC standards may find themselves shut out of DoD business.

According to the DoD CMMC website, the initial version of the CMMC framework will be available in January 2020 to support training initiatives. In June 2020, the industry should expect to see the CMMC requirements included as part of Requests for Information.

While some of the more than 300,000 DoD contractors will have the staff, resources, and expertise to meet their CMMC requirements in-house, many will not.

Fortunately for those in the latter camp, managed security service providers (MSSPs) such as Ntiva are developing specialized programs to help assess contractors’ current capabilities, create remediation plans where necessary, and conduct ongoing cybersecurity monitoring and reporting.


2. Why is the DoD Implementing CMMC?

According to the DoD, “CMMC is intended to serve as a verification mechanism to ensure appropriate levels of cybersecurity practices and processes are in place to ensure basic cyber hygiene as well as protect controlled unclassified information (CUI) that resides on the Department’s industry partners’ networks.”

The cybersecurity challenges faced by the DoD are enormous — for example, the Pentagon stops an estimated 36 million emails containing ransomware and phishing attacks every day.

Despite these best efforts, in late 2018 the Pentagon reported a data breach exposing the personal information of 30,000 DoD employees on a system operated by a third-party contractor.

2020 opened with the Department of Homeland Security warning of a possible increase in cyberattacks against government networks due to rising tensions in the Middle East.

It’s a never-ending battle, and predicted only to get worse!

But let’s go back to 2015, when the DoD identified specific cyber requirements in the Defense Federal Acquisition Regulation Supplement (DFARS) (252.204-7008 and 252.204.7012).

DFARS required DoD contractors to adopt cybersecurity processes and standards created by the National Institute of Standards and Technology (NIST). All government contractors needed to represent that they had implemented the requirements of the NIST SP 800-171 as of December 2017.

This framework, NIST SP 800-171, was part of the broader government initiative to protect the DoD supply chain from cyber threats and other security risks.

The adoption of the framework has been slow, despite DoD efforts to incent supplier compliance. The DoD has expressed concern that the vast majority of defense industry contractors maintain only adequate security hygiene practices.

CMMC Framework for Cyber Hygiene - imageSource: Office of the Under Secretary of Defense

 

Faced with unacceptable risks to Controlled Unclassified Information (CUI) stored on contractor systems, the DoD has now introduced CMMC to ensure that appropriate levels of cybersecurity protections and processes are in place.

What sets CMMC apart from ‘business as usual’ under the current regime is a strict audit process that will establish compliance as a condition of doing business with the Defense Department.

CMMC will replace the current ‘self-declaring’ model with third-party certification, and the resulting audit and certification process will establish compliance as a condition of doing business with the Defense Department.

The DoD is moving ahead quickly.  On December 13th, 2019 it released an updated version of the CMMC framework (Draft Version 0.7) in anticipation of the Q2/Q3 2020 rollout.

 

3. An Overview of the CMMC Model

The most recent CMMC model framework is Draft Version 0.7 published in December 2019.

The framework defines cybersecurity practices at the highest level by domains, and each domain is then segmented by capabilities. Capabilities identify contractor achievements that ensure cybersecurity objectives are met within each domain.

DoD contractors will demonstrate compliance with required capabilities by showing adherence to practices and processes that have been mapped across the five maturity levels of CMMC.

Practices will measure the technical activities necessary to achieve compliance with a given capability requirement, while processes will measure the maturity of a company’s processes.

The CMMC Model - tableSource: CMMC Draft Version .7


4. Understanding CMMC Levels

The CMMC model has five defined levels, each with a corresponding set of practices and processes.

Practices range from basic cyber hygiene (Level 1) to advanced/progressive capabilities (Level 5).

In parallel, processes step up from Level 1 (being performed) to Level 5 (being optimized across the organization). 

Contractors must meet both associated practices and processes to achieve each specific CMMC level.

CMMC Levels - illustration

Source: CMMC Draft Version .7

 

The following table provides a more detailed summary of each CMMC level:

 

Table - Summary of CMMC LevelsSource: CMMC Draft Version .7

 

5. Understanding CMMC Domains

The CMMC model consists of 17 domains.

Many of these CMMC domains originated from the Federal Information Processing Standards (FIPS) 200 security-related areas and the NIST SP 800-171 control families.

The current CMMC model also includes Asset Management, Recovery, and Situational Awareness domains.

Understanding CMMC Domains - chartSource: CMMC Draft Version .7

 

6. Understanding CMMC Process Maturity

The DoD defines process maturity as “the extent of institutionalization of practices within an organization.”

The following table outlines the maturity processes expected to be performed by DoD contractors at each of the five CMMC Levels:

 

Understanding CMMC Proces Maturity - table

 

7. Preparing for CMMC: The In-House Option

DoD contractors who have the necessary IT staff and resources may opt to prepare for their chosen CMMC cybersecurity certifications in-house.

NIST created this guide, the Self Assessment Handbook – NIST Handbook 162, as an aid for suppliers self-directing their certification initiative. The handbook details certification requirements for NIST SP 800-171 Rev. 1, which aligns with CMMC Level 3.

Unfortunately, at this time, there is no self-assessment guide available for NIST SP 800-171 Rev. B. A draft of the Rev. B specification, however, can be found here.

Before proceeding with an in-house CMMC program, contractors should consider the stakes, especially in light of the need to pass their third-party CMMC audit on the first try.

If the initial examination is unsuccessful, contractors stand to lose significant time while they correct any security shortcomings. They may also encounter hold-ups due to a potential backlog of audits, especially in the early days of CMMC.

As CMMC certification becomes a requirement for contract awards, such delays could prove costly for companies who count on DoD business for a considerable portion of their revenue.

 

8. Outsourcing CMMC: The Benefits

Many contractors may not have the skills or resources to address the requirements of NIST SP 800-171 Rev. 1 or  SP 800-171B.

For those organizations, an effective means to meet the CMMC cybersecurity requirements is to outsource their compliance initiative to a qualified Managed Security Services Provider (MSSP).

Experienced MSSPs have the necessary processes and templates to undertake a gap analysis and create the overall security plan. They also have the available resources and expertise to complete remedial activities if required. They should also have the tools necessary to monitor security performance, resolve issues, and provide detailed reporting. 

As a result, contractors may find that outsourcing (rather than building) these capabilities saves significant money and time.

 

In the next four sections we describe four critical activities that a qualified MSSP can perform to help prepare DoD contractors for the CMMC rollout:

  • Readiness Assessment and Gap Analysis
  • Remediation Plan
  • Monitoring and Reporting
  • System Security Plan (SSP)

 

9. Conducting the Readiness Assessment and
Gap Analysis

The assessment and gap analysis are foundational steps for contractors to gain a detailed understanding of how close they are to meeting the requirements of their targeted CMMC level.

The Readiness Assessment will help uncover systems and processes that may not meet the standards outlined in NIST 800-171, such as:

  • How is data stored and access to information controlled?
  • Are incident response plans in place, current, and effective?
  • Are IT staff and other personnel adequately trained?
  • How are security protocols implemented and maintained?

The resulting Gap Analysis will pinpoint risk areas for contractors and facilitate the creation and execution of the Remediation Plan, either by the MSSP or utilizing in-house resources.

Without an exhaustive Gap Analysis in hand, DoD contractors may find it impossible to identify risks, prioritize activities, and determine costs for any remedial steps required for CMMC certification.

 

10. Creating the Remediation Plan

The Remediation Plan is a prioritized, actionable plan of record to address any security gaps uncovered in the Readiness Assessment and bring the contractor into CMMC compliance.

This Plan of Action & Milestones (POA&M) will document:

  • Activities necessary to address and resolve security issues
  • Allocation of resources required to mitigate problems and close security gaps
  • A timeline for the organization, with projected completion dates and milestones
  • Insights into how security vulnerabilities were uncovered
  • Quantification of risk levels, established priorities, and estimated remediation costs

 

11. On-Going Cybersecurity Monitoring and Reporting

Once the DoD Contractor has completed the remediation and is CMMC compliant, they will need to monitor, detect, and report on cybersecurity incidents within their own systems.

These activities require specialized tools and expertise and can place an administrative burden on many contractors, another key reason why many contractors will opt to outsource this task to a Managed Security Services Provider who specializes in cyber security.

 

12. Building and Updating the System Security Plan

The System Security Plan (SSP) is a living document that must be updated when a company makes substantial changes to its security profile or processes.

Typical information captured in the plan includes company policies, employee security responsibilities, network diagrams, and administration tasks.

For NIST 800-171 and CUI requirements, the SSP must document information about each system in a contractor’s environment that stores or transmits CUI. The SSP also details the flow of information between systems, as well as authentication and authorization processes.

The DoD mandates a review of contractors’ SSPs as part of the awards contest. Without a current, valid SSP in place, contractors may not be awarded DoD business.

While creating and updating the SSP is critical to maintaining certification requirements, it can be a resource-intensive process so contractors need to ensure they have the resources in place to do this.

 

13. The CMMC Audit Process

While the DoD has not finalized all details of the audit process, here is what has been confirmed to date:

  • All DoD Contractors will need to become CMMC Certified by passing a CMMC Audit
  • This will validate they have met the appropriate level of cybersecurity for their business with DoD
  • Certification will become a requirement for any organization that wishes to hold Department of Defense contracts or act as subcontractors on DoD-related projects
  • The DoD will employ certified third-party assessor organizations (C3PAO’s) to conduct audits on DoD Contractor information systems and verify that DoD Contractors have met the appropriate level of cybersecurity controls
  • Based on the audit results, contractors will be awarded the applicable certification (from Level 1-5) if they meet the requirements of 100% of the controls for that level
  • While 3rd party organizations will normally perform assessments, some of the higher-level evaluations may be performed by DoD assessors within the Services, the Defense Contract Management Agency (DCMA), or the Defense Counterintelligence and Security Agency (DCSA)

    DoD Statement on the Assessment Process

    “Your organization will coordinate directly with an accredited and independent third party commercial certification organization to request and schedule your CMMC assessment. Your company will specify the level of the certification requested based on your company’s specific business requirements. Your company will be awarded certification at the appropriate CMMC level upon demonstrating the appropriate maturity in capabilities and organizational maturity to the satisfaction of the assessor and certifier.”

    Office of the Under Secretary of Defense for Acquisition & Sustainment — Cybersecurity Maturity Model Certification

 

 

14. Important Dates and Milestones for DoD Contractors

January 2020

Official CMMC Levels and requirements scheduled for release. Materials for the independent CMMC Accreditation Board to use for training auditors will also be available.

February-May 2020

Training for the first round of assessors.

June-September 2020

Initial round of audits will launch for a limited number of DoD Programs with the required CMMC Levels specified. Contractors will need to be certified to the appropriate CMMC level in order to receive the RFP for those programs.

October 2020 and Beyond

DoD contractors will need to be certified by an accredited Assessor to qualify to bid on new projects.

 

15. Preparing for CMMC Compliance: Next Steps for Contractors

Whether or not DoD contractors choose to prepare for CMMC in-house or outsource to an MSSP, there are key activities they should undertake to stay ahead of the transition:

  • Assess the current organization for NIST 800-171 compliance. NIST 800-171 requires that contractors “periodically assess the security controls in organizational systems to determine if the controls are effective in their application.”
  • Create or update the System Security Plan (SSP). NIST 800-171 also mandates contractors to document and update SSPs, including information such as company policies, network diagrams, and relationships with other systems.
  • Build the Plan of Action & Milestones. The POA&M will document the remediation project plan and help establish timelines and resource requirements.
  • Implement the Remediation Plan. Completing the POA&M will ensure compliance with NIST 800-171 and existing contracts while preparing for the full CMMC rollout.
  • Maintain Compliance. Maintaining compliance with DoD security standards can be a complex undertaking and is often overlooked. It requires a documented plan and frequent (sometimes daily) activities.

 

16. How Ntiva Can Help With CMMC

Submission of a proposal to the DoD – as a prime or sub – requires that you have an SSP and POA&M that documents your cyber practices against NIST SP 800-171 and shows a clear plan for addressing any gaps. 

Haven’t done it yet? In addition to being in violation of your DoD Ts&Cs, you are not ready for CMMC!

As a Managed Services Security Provider (MSSP) our security services and risk assessment framework plans can help you meet more than 90% of the NIST SP 800-171 and CMMC Level 3 requirements.

Our Security Team will assess your process, policies and systems, develop an SSP, POA&M and more, all at a much lower cost than hiring additional personnel or contracting for individual security services from multiple different vendors.

Let us help you stay current in an ever-changing landscape and successfully meet the latest regulatory requirements!

Click below to watch our latest webinar, "How to Pass Your CMMC Audit: A Deep-Dive on Level 3"

Want more information now? Our govcon security experts will be happy to help.

 

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