A large nonprofit organization had got stuck in the rut of maintaining an outdated and very expensive IT infrastructure.
It was not until a new CFO was brought in and took a look at what the organization was spending on IT that the board learned that their spending was way out of whack.
Ntiva was chosen to come in and perform an evaluation to see what could be done to reduce what the CFO had rightly determined was too much money for outdated systems with lackluster performance.
Although the software and hardware the organization had in place had been working just fine for years, it was overly complex for the job that needed to be done.
There were layers of hardware and software in place including multiple third party applications from different vendors, all with expensive maintenance and support contracts. The older technology was very difficult and frustrating for employees to use, which resulted in people finding their own "work-arounds" and downloading free apps to get the job done - not ideal from a security point of view.
After a thorough audit, Ntiva peeled back the excess that had been built up and replaced it with newer and simpler technology. The main focus was to migrate off out-dated, on-premise technology and leverage new cloud services that were much more cost-effective, easier to use and far more secure.
We frequently see businesses of all types maintaining outdated systems, as well as paying for resources they simply aren't using.
It's easy to drift into this model, but technology changes fast. It often pays to have a third party IT analysis done to evaluate the efficiency of existing systems.
In the case of this non profit, their annual IT budget was cut from over a million to about $450k, drastically reducing their spend on software, hardware and ultimately headcount.