By Holly Dowden on Jul 20, 2017

Six Tips for Improving Office Productivity with Technology

Increasing productivity in the office can be a complex beast – after all, there are humans involved – but the right technology can help! 

This is even more important in small and medium-sized businesses (SMBs) who need to boost their office productivity just to keep up with the competition, so choosing and utilizing technology wisely is key.

Here are 6 tips for using technology to help your business stay ahead of the curve:

  • Provide secure, consistent access to business information. Sounds simple enough. But if your network is frequently down, sluggish or (ach!) unsecured, your competitive advantage has just eroded. Make sure you have proactive management in place to prevent frequent periods of inactivity and the associated frustration.
  • Keep remote and mobile employees connected. Increasingly, we find ourselves working from home or on the go. When security it a top priority, you might want to consider a virtual private network (VPN) which securely connect remote workers to the company network – or utilize a virtual desktop infrastructure (VDI) solution, which reduces the risk of data getting lost or stolen from end user’s devices.
  • Make it easy to collaborate. Whether in the office or out, effective collaboration between employees, partners, and customers is a sure-fire way to boost productivity. If you don’t have stringent compliancy rules to follow, there are a ton of free (or almost free) tools that can help. Check out cloud technology solutions such as Slack, Dropbox, Trello and Zoom for starters, and take advantage of free trials to see which work best for you.
  • Don’t forget the phone. When you’re on your zillionth back and forth email or chat message – stop wasting time and pick up the phone! This also means making sure your phone system works wherever your employees are. Today’s modern communications solutions can ensure your workforce has only one phone number that can ring on multiple devices, let’s users easily check email, listen to voicemail or send a quick chat message.
  • Improve employee retention and satisfaction. It goes without saying that replacing employees is expensive. When your business has inefficient processes, such as an old phone system or a slow network, employees get frustrated. This is especially true for the tech-savvy generation, who are used to having the latest technology at their fingertips. As a minimum, your business needs a secure, reliable and always-available network.
  • Outsource those IT support tasks! Is it the best use of your employee’s time to manage your network security, your communications system, or become the defacto help desk? A lot of small businesses think it’s cheaper to do it themselves, but it’s a fact that outsourcing such tasks to a managed IT services and support provider is a much more efficient option.

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