How Seasonal Businesses Can Save Money with Cloud Applications
By Steven Freidkin on Jan 23, 2018

How Seasonal Businesses Can Save Money with Cloud Applications

Do you have a business that has peaks and valleys throughout the year? Learn how we shaved off $4k a month in technology costs for a business who were paying year round for services they weren't using!

We often speak to businesses who have a peak volume of business at certain times of the year, including  landscapers, retailers, CPAs and tax attorneys, schools, construction and others.

Many, if not all, are paying for technology services such as computer applications, server resources, phones and more – even when they are not being used.

This is completely unnecessary in today’s cloud-based world.

Saving Money with Cloud Applications

Following is a great example of how we were able to help a client shave off about $4000.00 a month in technology costs, simply by moving to cloud services.

A nationwide summer camp that was headquartered in the DC area operated with a staff of about 15 people, for 9 months out of the year. During the 3 months of summer, the staff exploded to about 200 people spread across 40 locations.

For starters, they were paying for traditional phone lines to each and every one of those locations, all from different service providers. Not only was this a waste of money, it created a nightmare from a billing perspective.

They were also constantly trying to keep up with laptops and accompanying software applications.

This meant they were paying for software licenses year round including the necessary maintenance fees, regardless of usage.

Getting Strategic IT Advice Helps Your Bottom Line

Almost any decent IT services provider can “keep the lights on”.

Where the real value comes in is from strategic advice that helps you grow your business in the most efficient and effective way possible.

Our first suggestion to the summer camp was to immediately move to a cloud-based telephony solution.

With the cloud ‘pay-as-you-go’ model, they were able to fluctuate the number of users as needed. This meant paying for the phones in the DC office year round, but only paying for 3 or 4 phone lines in the remote locations for a few months each year.

Further, in order to save on the capital expenditure of buying dozens of new IP phones, we recommended each remote location only have one hard phone.

It made more sense to install a soft phone application on a couple of smartphones per location, making them part of the corporate infrastructure.

We also suggested they move to a cloud-hosted model for their computer applications, which in this case was mostly Microsoft.

Instead of purchasing software licenses and accompanying fees for every possible employee – and paying for it on annual basis - they essentially ‘rented’ licenses as needed from Ntiva.

This same concept applied to their server resources. The RAM, Processor, and Disk Space needed to provide employee access to their systems was kept lower (saving cost) for most of the year - and then increased during their busier months.

This means that with a simple phone call to us, the camp can scale up and down as needed, and leave all the inventory and maintenance worries to us.

Technology Changes Fast and it’s Hard to Keep Up

Whether you are a seasonal business or not, a good IT consultant can help you solve many of your business challenges, especially with new technologies that you may not be aware of.

For more examples of how we helped other clients improve their bottom line with the right technology, download our white paper which provides 4 case studies that shows how!


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